PUBLIC-PRIVATE PARTNERSHIP FOR THE MANAGEMENT OF RADIOLOGY UNITS AT TWO HOSPITALS IN KENEMA AND WESTERN AREA URBAN DISTRICTS, SIERRA LEONE
The Ministry of Health of the Republic of Sierra Leone invites qualified and experienced private sector entities to express interest in partnering with the Government through a Public-Private Partnership (PPP) arrangement for the operation and management of newly installed GE CT Scanner Units (128 slice and 64 Slice respectively) and ultrasound machines (Logic E10) at two public secondary and tertiary hospitals in Kenema and Western Area Urban districtsin Sierra leone.
Background:
As part of ongoing health sector transformation efforts under the MedEd Imaging Initiative, the Ministry of Health, with support from development partners, has procured and is installing state-of-the-art GE CT scanners and ultrasound machines at two key public hospitals in Kenema and Western Urban Area districts. These efforts aim to strengthen diagnostic imaging services, research, teaching capacity and improve access to advanced medical care for Sierra Loenen. To ensure sustainability, efficiency, and high-quality service delivery, the Ministry seeks to engage a competent private partner to manage the day-to-day operations of these units for a period of 2 – 5 years.
Objective of the Partnership
The objective of this PPP is to enhance diagnostic service delivery, research and teaching capacity in these public hospitals through private sector participation in the management, operation, and maintenance of CT scanner units. This model will promote efficiency, quality of care, sustainability, and access for all patients, particularly vulnerable populations as well as elite groups of patients.
Scope of Services
- Operations Management: Oversee day-to-day running of radiology unit including scheduling, patient flow, and record-keeping
- Maintenance and Servicing: Ensure regular preventive and corrective maintenance
- Human Resources: Recruit and manage support staff (technicians, data clerks, maintenance personnel)
- Revenue Collection: Implement electronic billing systems and issue receipts
- Consumables: Procure and manage inventory of consumables (e.g., contrast agents, films, PPE)
- Reporting: Submit monthly financial and operational reports to MoH.
- Client Satisfaction: Conduct regular client satisfaction surveys and address grievances
Submission Requirements
Interested parties are required to submit the following: - Cover Letter expressing interest and confirming willingness to engage in PPP.
- Company Profile including legal status, years in operation, and organizational structure.
- Relevant Experience (within the last 5 years), highlighting similar PPP or imaging management assignments.
- Staffing Plan outlining availability of technical teams.
- Preliminary Operational Plan and service delivery approach.
- Financial Capacity Statement with audited accounts or verifiable bank references.
- Certifications or licenses (if applicable).
- Any additional documents supporting the applicant’s technical or institutional capacity.
Private Partner Evaluation Criteria Table
Criteria Description Weight (%) Scoring Guide
Technical Expertise Proven experience in managing diagnostic imaging services 25% 5 = >10 years; 4 = 6–10 years; 3 = 3–5 years; 2 = 1–2 years; 1 = <1 year
Operational Capacity Demonstrated ability to deploy and manage radiology unit 20% 5 = Full operational model; 4 = Partial systems; 3 = Plan only; 2 = Under resourced; 1 = None
Financial Stability Availability of audited statements and working capital 15% 5 = Audited + positive cash flow; 4 = Audited; 3 = Unaudited; 2 = High risk; 1 = Insolvent
Maintenance and Support Plan Equipment maintenance plans and vendor partnerships 15% 5 = Vendor MOU + in-house; 4 = Vendor only; 3 = Basic plan; 2 = Ad hoc; 1 = None
Quality Assurance and Compliance QA/QI systems, reporting protocols, regulatory compliance framework 10% 5 = Digital QA + SOPs; 4 = Manual QA; 3 = Partial; 2 = Developing; 1 = None
Risk Mitigation Plan Identification of risks and planned mitigation strategies 10% 5 = Full risk matrix; 4 = Partial; 3 = Reactive; 2 = Minimal; 1 = None
Social Responsibility and Equity Plan Commitment to equitable access and subsidized service provision 5% 5 = Defined policies + tracking; 4 = Policy only; 3 = Informal; 2 = Minimal; 1 = None
Submission Guidelines
EOIs must be clearly marked:
“Expression of Interest – PPP for Radiology Units – Western Area Urban& Kenema”
And submitted in person or by courier to:
The Procurement Committee
ICAP in Sierra Leone
69B Sir Samuel Lewis Road, Aberdeen
Freetown, Sierra Leone
Or submitted electronically (PDF format) to: um2156@cumc.columbia.edu
Important Date: Deadline for EOI Submission: July 18, 2025
Disclaimer and Contact
This EOI does not constitute a solicitation or invitation to bid. The Ministry reserves the right to accept or reject any or all submissions and to annul the process at any time without incurring any liability.
For further inquiries, contact:um2156@cumc.columbia.eduThe Ministry of Health of the Republic of Sierra Leone invites qualified and experienced private sector entities to express interest in partnering with the Government through a Public-Private Partnership (PPP) arrangement for the operation and management of newly installed GE CT Scanner Units (128 slice and 64 Slice respectively) and ultrasound machines (Logic E10) at two public secondary and tertiary hospitals in Kenema and Western Area Urban districtsin Sierra leone.
Background:
As part of ongoing health sector transformation efforts under the MedEd Imaging Initiative, the Ministry of Health, with support from development partners, has procured and is installing state-of-the-art GE CT scanners and ultrasound machines at two key public hospitals in Kenema and Western Urban Area districts. These efforts aim to strengthen diagnostic imaging services, research, teaching capacity and improve access to advanced medical care for Sierra Loenen. To ensure sustainability, efficiency, and high-quality service delivery, the Ministry seeks to engage a competent private partner to manage the day-to-day operations of these units for a period of 2 – 5 years.
Objective of the Partnership
The objective of this PPP is to enhance diagnostic service delivery, research and teaching capacity in these public hospitals through private sector participation in the management, operation, and maintenance of CT scanner units. This model will promote efficiency, quality of care, sustainability, and access for all patients, particularly vulnerable populations as well as elite groups of patients.
Scope of Services
- Operations Management: Oversee day-to-day running of radiology unit including scheduling, patient flow, and record-keeping
- Maintenance and Servicing: Ensure regular preventive and corrective maintenance
- Human Resources: Recruit and manage support staff (technicians, data clerks, maintenance personnel)
- Revenue Collection: Implement electronic billing systems and issue receipts
- Consumables: Procure and manage inventory of consumables (e.g., contrast agents, films, PPE)
- Reporting: Submit monthly financial and operational reports to MoH.
- Client Satisfaction: Conduct regular client satisfaction surveys and address grievances
Submission Requirements
Interested parties are required to submit the following: - Cover Letter expressing interest and confirming willingness to engage in PPP.
- Company Profile including legal status, years in operation, and organizational structure.
- Relevant Experience (within the last 5 years), highlighting similar PPP or imaging management assignments.
- Staffing Plan outlining availability of technical teams.
- Preliminary Operational Plan and service delivery approach.
- Financial Capacity Statement with audited accounts or verifiable bank references.
- Certifications or licenses (if applicable).
- Any additional documents supporting the applicant’s technical or institutional capacity.
Private Partner Evaluation Criteria Table
Criteria Description Weight (%) Scoring Guide
Technical Expertise Proven experience in managing diagnostic imaging services 25% 5 = >10 years; 4 = 6–10 years; 3 = 3–5 years; 2 = 1–2 years; 1 = <1 year
Operational Capacity Demonstrated ability to deploy and manage radiology unit 20% 5 = Full operational model; 4 = Partial systems; 3 = Plan only; 2 = Under resourced; 1 = None
Financial Stability Availability of audited statements and working capital 15% 5 = Audited + positive cash flow; 4 = Audited; 3 = Unaudited; 2 = High risk; 1 = Insolvent
Maintenance and Support Plan Equipment maintenance plans and vendor partnerships 15% 5 = Vendor MOU + in-house; 4 = Vendor only; 3 = Basic plan; 2 = Ad hoc; 1 = None
Quality Assurance and Compliance QA/QI systems, reporting protocols, regulatory compliance framework 10% 5 = Digital QA + SOPs; 4 = Manual QA; 3 = Partial; 2 = Developing; 1 = None
Risk Mitigation Plan Identification of risks and planned mitigation strategies 10% 5 = Full risk matrix; 4 = Partial; 3 = Reactive; 2 = Minimal; 1 = None
Social Responsibility and Equity Plan Commitment to equitable access and subsidized service provision 5% 5 = Defined policies + tracking; 4 = Policy only; 3 = Informal; 2 = Minimal; 1 = None
Submission Guidelines
EOIs must be clearly marked:
“Expression of Interest – PPP for Radiology Units – Western Area Urban& Kenema”
And submitted in person or by courier to:
The Procurement Committee
ICAP in Sierra Leone
69B Sir Samuel Lewis Road, Aberdeen
Freetown, Sierra Leone
Or submitted electronically (PDF format) to: um2156@cumc.columbia.edu
Important Date: Deadline for EOI Submission: July 18, 2025
Disclaimer and Contact
This EOI does not constitute a solicitation or invitation to bid. The Ministry reserves the right to accept or reject any or all submissions and to annul the process at any time without incurring any liability.
For further inquiries, contact:um2156@cumc.columbia.edu
